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Special reporting is the process of reporting for the purpose of issuance of a single CSR, of MVs formed out of combining components (new, used or previously registered) MV/MC that are undocumented.

Types of Special Reports

1. Backyard Rebuilt – refers to locally assembled/manufactured MVs out of local chassis and body with imported engine.
2. Chopped/Cut-Up Imported Assembled - refer to MV where component like engine, chassis & body are imported type & assembled into a whole unit by a non BOI registered assembler
3. Rebuilt Out of Previous Registered MV- Rebuilt out of components provided that any or both components are from previously registered MV.
4. Undocumented MV/MC - Applicable only to the following MVs and components:

  • Trucks and utility vehicle of World War II vintage;
  • MVs and components with Sales Invoice report duly received by the LTO prior to July 8, 1998;
  • MVs and components previously registered but whose records can no longer be traced despite diligent efforts exerted due to “force majeure”.

Documentary Requirements

Backyard Rebuilt

1. Original Commercial/Sales invoice of engine, chassis and body with sales evaluation;
2. Source of Body;
3. CSR for engine and chassis
4. Affidavit of rebuilt executed by the owner and mechanic, stating among others the date of completion;
5. Certificate of Compliance with Emission Standards issued by DOTC or Regional Office authorized by DOTC;
6. PNP-HPG MV clearance certificate;
7. Actual inspection of MV with duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by LTO MVIS;
8. Owner information sheet;

Chopped / Cut-Up

1. Original Sales Invoice of engine, chassis and body sales evaluation from LTO Regional Offices;
2. Copy of the BOC-OR of engine, chassis & body
3. Certificate of Stock Reported for engine and chassis
4. Copy of the BOC CP for the rebuilt Unit
5. Certificate of Stock Reported for the CP payment
6. Affidavit of rebuilt executed by the owner and mechanic, stating among others the date of completion
7. Certificate of Compliance with Emission Standards (CCES) issued by DOTC or Regional Office authorized by DOTC

Previously Registered MV/MC

1. Certificate of Registration and latest official receipt of payment of registration fees of engine, chassis and body;
2. Confirmation of the Registration Certificate and official receipt of payment from the registering District Office that issued CR/OR if motor vehicle is to be registered anew in another District Office;
3. Affidavit of rebuilt executed by the owner and the mechanic, stating among others the date of completion of the vehicle;
4. Certificate of Compliance with Emission Standards issued by DOTC or Regional Office authorized by DOTC

Undocumented MC/MV

1. Duly accomplished application form
2. Duly accomplished MVIR
3. Payment of application fee of P100.00
4. Publication in newspaper of general circulation for three (3) consecutive weeks
5. Affidavit of Publisher attesting to the publication of the notice to register
6. Affidavit of undertaking executed by the owner stating the facts behind the loss of the documents of the vehicle or component and absolving the Land Transportation Office from liability arising there from
7. PNP-HPG clearance for Records check
8. Surety Bond equivalent to the prevailing market value of the motor vehicle component valid for 3 years

Procedure

Backyard, chopped/cut-up and previously registered MV

1. Evaluator receives, evaluates, and uploads reports from non- accredited entities;
2. Approving officer approves/fails the transaction;
3. Supply Officer prints and releases Payment Order slip/rejection letter;
4. Supply Officer prints Certificates of Stock Reported